Overview
As our Legal Operations Coordinator, you will provide operational and administrative support to the legal team through implementing and maintaining projects and processes designed to increase efficiency and provide reporting and data analysis to support informed decision-making and identify ongoing opportunities for improvement. You are passionate about driving process improvements, efficiencies, confidence, and accountability while working collaboratively throughout the company and geographies
Every day you will complete daily operations and administration of core legal technology processes, including vendor invoicing and matter management (Brightflag and NetSuite), contract negotiation and repository system management (Ironclad), legal ticket intake triage (Jira), and team events and meetings (Outlook and Zoom).
You will support colleagues in the US/UK and include supporting team members around the world. This role is based in Avalara’s Durham office. This is an intern position and you will report to Corporate Counsel at Avalara.
Responsibilities
What you will do:
- Analyze legal department data to identify trends, patterns, and areas of potential process optimization and improvement.
- Design and generate reports, dashboards, and data visualizations to measure and evaluate legal department operations.
- Support requirements gathering, design, testing, and change management for implementation of new legal technology solutions.
- Create knowledge-management and operational documentation such as user manuals, training materials, and process maps.
- Support our mission for training, and technical support to legal professionals on technology, tools, and procedures.
- Manage the onboarding of legal vendors and assist with onboarding and offboarding of legal team members.
- Ensure team compliance with legal and business standards.
- Promote legal knowledge management; manage a repository of company forms, agreements, and templates for accuracy and relevance.
- Coordinate and handle legal projects, ensuring understanding of organizational goals and timelines.
- Provide back-up support for contract management.
- Support the general counsel and other legal team members with ad hoc administrative tasks
Qualifications
What you will need to be successful:
- You’ve worked in an environment where you learned Microsoft Word, Excel (can maintain complex spreadsheets), PowerPoint, Outlook, SharePoint, OneDrive.
- Experience with Ironclad and Jira
- Undergraduate student or recent undergrad
- Demonstrated experience with, adapting to changing circumstances and dynamics.
- You feel confident working across the legal team’s geographic locations..
- You know how to utilize new business processes and technologies with an eye to integrating them with existing frameworks.
- Basic knowledge of legal department operations.
- At least 1-2 years related experience.
- Some experience with legal technology or working in a law firm/legal department.
#LI-Onsite
About Avalara
We’re building cloud-based tax compliance solutions to handle every transaction in the world. Imagine every transaction you make — every tank of gas, cup of coffee, or pair of sneakers, every movie ticket, meal kit, or streamed song, every sensor-to-sensor ping. Nearly every time you make a purchase, physical or digital, there’s an accompanying unique and nuanced tax compliance calculation. The logic behind calculating taxes — the rules, rates, and boundaries is a global, layered, three-dimensional mess of complexity, with compliance dictated by governments and applied by every business, every day.
Avalara works with businesses of all sizes, all over the world — from corner stores to gigantic global retailers — to calculate tax accurately and automatically, at speeds measured in milliseconds. That’s a massive technical challenge, in terms of scale, reliability, and complexity, and we do it better than anyone. That’s why we’re growing fast. Headquartered in Seattle, Avalara has offices across the U.S. and around the world, in Brazil, Canada, India, U.K, Belgium and across Europe.
Equal Opportunities:
Avalara is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, colour, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law.